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Privacy Agreement 

SCHOOL DISTRICT OF MANATEE COUNTY

Statement Pursuant to Section 119.071(5)(a)2, Florida Statutes, on the

Collection, Use or Release of Social Security Numbers of Employees and Others 1

 

 

The School District of Manatee County (“District”) identifies the following laws governing the District’s collection, use or release of social security numbers (SSN) of employees and other individuals for each purpose for which the District collects SSNs, including any authorized exceptions that apply to such collection, use or release, and whether the collection is required or authorized by law: 

  1. Criminal history, Level 1 and level 2 background checks / Identifiers for processing fingerprints by Department of Law Enforcement/, if SSN is available [Required by Fla. Admin. Code 11C-6.003 and Fla. Stat. § 119.071(5) (a) 6]
  2. Reports on staff required to be submitted to Florida Department of Education (DOE), including but not limited to Out-of-County/Out-of-State Verification of Highly Qualified [Authorized and required by Fla. Stat. § 119.071(5) (a) 2 & 6 and/or EDGAR at 34 CFR 80.40(a) or Fla. Stat. §1008.32]
  3. Educator Certification or licensure application, renewal, or add-on, or non-employee registration for professional development for in-service points or incentive pay [Required by Fla. Stat. §§1012.56, and 119.071(5) (a) 6, and/or authorized by Fla. Stat. §§ 1012.21and 119.071(5) (a) 6 ]
  4. Employment eligibility, report to IRS, SSA, UC, and FAWI , including for W-4's and I-9's [Required by federal statute and regulation 26 U.S.C. 6051 and 26 C.F.R. 31.6011(b)-2, 26 C.F.R. 301.6109-1 and 31.3402(f)(2)-1, and Fla. Stat. § 119.071(5) (a) 6]
  5. Income tax withholding (including for annuity and sick leave)/Payroll deductions on Form W-2 [Required by 26 U.S.C. 3402, 26 C.F.R. 31.6051-1 and Fla. Stat. § 119.071(5) (a) 6]
  6. Receipts to employees for wages and Statements required in case of sick pay paid by third parties[Required by federal statute 26 U.S.C. 6051 and Fla. Stat. § 119.071(5) (a) 6]
  7. Verification of an alien's eligibility for employment, including I-9 [Authorized by 8 U.S.C. 1324 a(b) and 8 C.F.R. 274a.2]
  8. Retirement contributions required for enrollment in Florida Retirement System (FRS) Investment Plan, second election retirement plan enrollment, or for participation in and contributions to FRS [Required by Fla. Admin. Code 19-11.010, 19-11.006 and 19-11.007 and Fla. Stat.§ 119.071(5) (a) 2 & 6 or required by Fla. Stat. § 121.051 and 121.071 and Fla. Admin. Code 19-13.003 and Fla. Stat. § 119.071(5) (a) 2 & 6]
  9. Teacher retirement system benefits and contributions [Authorized by Fla. Stat. § 238.01 et seq., including 238.07, and Fla. Stat. § 119.071(5) (a) 6]
  10. Reports pertaining to deferred vested retirement programs [Required by 26 C.F.R. 301.6057-1 andFla. Stat. §119.071(5) (a) 6]
  11. Payments and plan relating to the retiree prescription drug subsidy under 42 C.F.R. § 423.34 and 42 C.F.R. § 423.886 [Authorized by 42 C.F.R. 423.884 and Fla. Stat. § 119.071(5) (a) 6]
  12. Registration information regarding sexual predators and sexual offenders [Authorized by Fla. Stat. § 943.04351 and required by Fla. Stat. § 119.071(5) (a) 2 & 6]
  13. Social security contributions [Required by Fla. Admin. Code 60S-3.010 and Fla. Stat. § 119.071(5)(a) 2 & 6]
  14. State directory of new hires (including for determining support obligations and eligibility for several federal and state programs) [Required by federal law 42 U.S.C. 653a and Fla. Stat. § 409.2576 and Fla. Stat. § 119.071(5) (a) ]
  15. Notice to Payor and Income Deduction notices for child support, or for alimony and child support [Required by Fla. Stat. § 61.1301 (2)(e) and Fla. Stat. § 119.071(5) (a)]
  16. Child support enforcement [Required by 45 C.F.R. 307.11 and Fla. Stat. § 61.13, 742.10 or 409.256.3 or 742.031]

1 Note, this form states the reasons for collecting, using or releasing the social security numbers only of employees and individuals other than students, parents and volunteers. A separate written statement sets forth the reasons for collecting, using or releasing the social security numbers of students and parents, and a separate written statement exists for collecting, using or releasing the social security numbers of volunteers as part of the volunteer application.